Role of Organizations as Controller and Processor

Every organization or enterprise processes the personal data of its customers. This can be done in two ways – using a data processor or data controller. The company in question adopts these two means to keep tabs on data and protect it from third parties.

Every company that decides to process data has certain responsibilities to adhere to. It should know and recognize its role either as a controller or a processor, identify the scenarios suitable for the appropriate role, understand the obligations that come with the role, and ensure that all these obligations are performed, implemented, and complied with.

Organizations as a Controller

A controller is a legal or natural body that identifies and determines the means and purposes of processing personal data. All those companies or organizations that act as a controller and are subjected to EU Data Protection need to adhere to the following rules:

• Data processing activities need to be reviewed under strict compliance with GDPR

• Organizations need to identify the role of controllers and make sure that they fulfil their responsibilities.

• Organizations need to implement the appropriate organizational and technical measures, ensuring that they comply with GDPR.

• In case of a data breach, organizations need to have immediate measures, such as templates and other processes, to identify the breach and take action.

Organizations as a Processor

A processor is a legal or natural body that is responsible for processing the data in compliance with GDPR. A controller processes the data on behalf of the controller. Every organization that acts as a processor and is subjected to EU Data Protection need to adhere to the following rules:

• A processor can be considered the controller’s extended arm as it processes the data on behalf of the controller.

• A processer should obtain all the data to conclude the processing operation.

• Detailed instructions and guidance should be given to the processor.

• A processor cannot make decisions regarding the usage of data.

• A processor has no business relationship with the data subjects whatsoever. Every controller body extends acts as the face of the controller should they approach the data subjects.

Final Word

GDPR helps protect customers’ data, where the acting bodies – controller and processor – are responsible for their respective roles. Legal4Partners provide excellent services in this regard. We can help you choose the right acting body so that you know your obligations towards your customers.